Spoken Presentation Guidelines
Spoken presentations are categorized into short papers, long papers or symposia. Short paper presentations will be allocated 15 min, including 10 min for the presentation, 3 min for questions and answers and 2 min to prepare the next presentation. Long paper presentations will be allocated 30 min, including 20 min for the presentation, 8 min for questions and answers and 2 min to prepare the next presentation. Symposia consists of a set of integrated spoken papers related to a theme. The total time allocated for a symposium is 90 minutes, which may consist of three to four papers and and a discussion. Symposium conveners and discussants are asked to coordinate among the presenters the duration of each presentation to ensure adequate time for each presenter and to allow sufficient time for discussion.
Poster Presentation Guidelines
There are 4 dedicated sessions for poster presentations at the conference that do not conflict with any other activity. All poster sessions are scheduled in the afternoon, but poster presenters are strongly encouraged to display their work between 8 am and 8:30 am of their assigned presentation day and then be present with their poster during the assigned time. This way, conference attendees may view the posters prior to the poster session. All poster boards will be numbered and poster abstracts have been assigned a corresponding number with two letters preceding it, indicating the day of presentation. For example, if you have poster abstract number Tu1, then you are presenting on Tuesday and you are to place your poster on board number 1. To identify your poster abstract number, see the schedule or program here.
A poster should be complete and self-supporting so that different viewers may read at their leisure. The author should only need to supplement or discuss particular points raised during inquiry. Remember that several people of varying degrees of interest and experience may be viewing your poster at once. Therefore, you will want to make your points as complete and brief as possible. The standard elements are: Introduction, Methods, Results (with supporting figures), and a Conclusion or Summary. Type should be easily seen from a short distance. Using the guidelines below, the introduction would be placed at the upper left, and the conclusion at the lower right, both in large type. It is not necessary to post a copy of the abstract.
Title: Prepare a banner for the top of the poster indicating the abstract title, authors, and affiliations. Lettering should be about 1.25″ high for the title, 0.75″ high for the author’s names, and 0.5″ high for affiliations.
Text: Minimize narrative by using large type in short separated paragraphs.
Do not set entire paragraphs in boldface or capital letters.Numbered or bulleted lists are a concise but effective way to convey a series of points.
Illustrations: Figures should also be easily seen from a distance. Use clear graphics and large type to accomplish this. The main points should be straightforward without extended viewing, but details should be included for those who might wish to discuss it. Because the amount of text is restricted, the figure legend could contain some of the commentary that would usually be contained in the body of a manuscript.
Poster Boards: The available space to present your poster on the poster board is 4 feet tall (121 centimeters tall) by 8 feet wide (242 centimeters wide). Because poster sessions can be crowded, it is best to present your material in columns (vertically), instead of rows (horizontally), so that viewers do not have to cross back and forth in front of each other to read the poster. Posters are easiest to read using high contract colors (for example, black lettering on a white background). Push pins are provided for mounting your poster to the poster board.